Privacy Policy
Updated 11.05.2026
We take privacy seriously
Organise is an anonymous network of workers; respect for your privacy and the appropriate handling and use of your data are central to our mission. We are committed to protecting your personal data, whether you are a member of the Organise network, an employee, or volunteer.
This Policy contains important information about your personal rights to privacy. Please read it carefully to understand how we use your personal data. We may update this Policy from time to time without notice to you, so please check in regularly.
Who are we?
The processing of your personal data is carried out by or on behalf of Organise Platform HQ Ltd. and Organise Community Ltd.
Organise Platform HQ Ltd. is a company registered in England and Wales with number 10679316 and Organise Community Ltd. is a company registered in England and Wales with number 16079688. Both Organise Platform HQ Ltd. and Organise Community Ltd. have the registered address 86-90 Paul Street, London EC2A 4NE.
We refer to both companies throughout this policy collectively as ‘Organise’, ‘we’, ‘us’ or ‘our’.
How can you contact us?
If you have any questions or concerns regarding our Privacy Policy, our processing of your personal data, or if you wish to exercise one of your rights under this policy (see section x for further information) please contact our Data Protection Manager using the email address action@organise.network.
Changes to this Policy
We keep this Privacy Policy under regular review and reserve the right to update from time-to-time by posting an updated version on our website, not least because of changes in applicable law. We therefore recommend that you check this Privacy Policy occasionally. If we materially change the ways in which we use or share personal information previously collected from you through the website or other means, we will notify you through the website, by email, or other communication.
Privacy Policy
1. How do we collect your data?
The provision of your personal data to us is voluntary. However, without providing us with your personal data, you will be unable to access our services, including signing a petition or starting a petition or otherwise participating in a campaign; to make a contribution or subscription payment; to create an account on our website; to apply for employment or a volunteering position with us.
We collect information about you:
(a) When you give it to us DIRECTLY - You may give us your personal data in order to start a petition, sign a petition, when you share information about a petition from our website on social media platforms ****and/or vial email, when you create an account on our website, when you apply for employment or a volunteering position with us, when you contact us by phone, email or post, and / or when you contribute or subscribe to us.
(b) When you give it to us INDIRECTLY - Your information may be shared with us by others, including the users of our services, independent event organisers, other fundraising entities, partner organisations, sponsors and supporters of our organisation and services. Your information will also be provided to us when you follow us or otherwise interact with us on social media.
(c) When you give permission to OTHER ORGANISATIONS to share it or it is AVAILABLE PUBLICLY - We may combine information you provide to us with information available from external publicly available sources. Depending on your privacy settings for social media services, we may also access information from those accounts or services. We use this information to gain a better understanding of you and to improve our communications and fundraising activities.
(d) When you visit our WEBSITE - We use cookies to identify you when you visit our website and to enable us to personalise your online experience (for example, by remembering your log in details). Please refer to our Cookies Policy for details on the way our use of cookies affects your personal data (new link needed).
2. What data do we collect?
The data that we collect from your directly or from third parties with whom we work may include:
- name
- address
- email address
- telephone number
- contact preferences
- workplace
- employment status
- bank account details for setting up a regular subscription
- payment card details for processing payments (see section x for further information)
- social media identity
We may also collect:
- details about why you have decided to contact us or start or support a petition
- details of campaigns you have supported, topics or areas that are of interest to you and responses to surveys that you have completed
- information about your visits to and use of our website including your IP address, geographical location, browser type, referral source, length of visit and number of page views
- information about the services that you use, services and products of interest to you or any of your marketing or communication preferences
- any other information shared with us as per section 1.
3. Do we process sensitive personal information?
Under data protection law, certain categories of personal data are classed as ‘sensitive’ and afforded additional protections. This includes health information and information regarding race, religious beliefs, and political opinions. In limited cases, we may collect sensitive personal data about you but only if there is a clear reason for doing so and only with your explicit consent.
4. How and why do we use personal data
Personal data, however provided to us, will be used for the purposes specified in this Policy or in relevant parts of the website.
We may use your personal information to:
(a) Enable you to use any and/or all of the services we offer including those offered through our partners;
(b) Send you information about our work, campaigns, organisations and any other information, products or services that we provide (this will not be done without your consent);
(c) Provide you with the services, products or information you have requested;
(d) Improve your browsing experience by personalising your interaction with our website;
(e) Handle the administration of any contribution or other payment you make via credit/debit card, cheque, standing order or BACS transfer;
(f) Collect payments from you and send statements and/or receipts to you;
(g) Handle the administration of your employment and/or volunteering application;
(h) Conduct research into the impact of our campaigns;
(i) Deal with enquiries and complaints made by or about you relating to the website or us in general;
(j) Make petition submissions to third parties, where you have signed the petition and the third party is a target of the campaign to which the petition relates;
(k) Find and prevent fraud, and respond to trust and safety issues that may arise;
(l) Enforce our Terms of Service or other legal rights, or as may be required by applicable laws and regulations or requested by any judicial process or governmental agency; and/or
(m) Audit and/or administer our accounts.
We may also use your personal information for other purposes for which we provide specific notice at the time the information is collected.
5. How do we use personal data for communications and marketing?
We may use your personal information to undertake research to gather further information about you from publicly accessible sources (as per clause 1 above). This helps us to get a better understanding of your background, interests and preferences in order to improve our communications and/or interactions with you, to help ensure they are targeted to be relevant and appropriate, and to provide information (sometimes through third parties) about petitions and other aspects of our services which we consider may be of interest to you.
We may combine the information that we collect about you and analyse what we know about your interests, preferences and levels of engagement. We may also use statistical analysis to analyse this data. We do this to understand the likelihood that you will be interested in a topic, petition or other campaign and to ensure that we are not sending you unwanted or irrelevant communications.
Where you have provided appropriate consent, we will contact you by telephone and email with targeted communications to let you know about campaigns and/or activities that we consider may be of interest to you; about the work of Organise more generally; and about subscriptions, contributions or other support. If you wish to change your consent, you may do so by contacting action@organise.network.
Meta Marketing
We may use some of your personal information to participate in Meta’s Custom Audience and Lookalike Audience programs, which enable us to display adverts to both existing and prospective supporters when they visit Meta. We may provide your email address to Meta so they can determine whether you are a registered account holder with them. Our adverts may then appear when you access Meta. Some of your data is sent in an encrypted format that is deleted by Meta (a) if it does not match with a Meta account or (b) after they confirm you are a registered account holder.
For more detailed information please see https://www.facebook.com/privacy/policy/?locale=en_GB
Google Analytics and Advertising
We may use some of your personal information to analyse our digital performance, for example to see how our website can be improved to help us achieve the purposes set out in section 11 below, to record how you are using our website or to assess the popularity of marketing campaigns.
For more information on how we use your personal information in relation to Google Analytics, please view our cookie policy.
We use a third-party to provide monetisation technologies for our site. You can review their privacy and cookie policy at https://publift.com/privacy-policy/.
California Consumer Privacy Act (“CCPA”)
Under CCPA, Californian residents have the right to declare their preferences on the sale of data for advertising and marketing purposes. If you wish to change your preferences, visit https://organise.network, log into your account, and click 'Privacy Settings' in the navigation sidebar.
6. How do we process payments?
All financial transactions carried out on our website are handled through Stripe, Inc. (“Stripe”), a third party payment services provider. We recommend that you read Stripe’s privacy policy (available at https://stripe.com/gb/privacy) prior to effecting any transactions with us. We will provide your personal data to Stripe only to the extent necessary for the purposes of processing payments for transactions you enter into with us. We do not store your financial details.
7. How do we share personal data with third parties?
Organise will never sell your information to a third party for their own use.
In addition to the disclosures reasonably necessary for the purpose identified elsewhere in this Privacy Policy, we will disclose your data with the following third parties:
- Vendors and service providers: we may share any data we receive with vendors and service providers retained in connection with the provision of our website or other services.
- The public: our website facilitates the creation and posting of campaigns. When you create a campaign the following information will be public:
- the title and image, if provided
- the target decision maker, if provided
- campaign text, if provided, including petition or open letter text and/or survey questions and help text.
- the names of signatories (in random order) of the open letter
- the threshold of signatures required before names are displayed
- the anonymised results in response to each survey question
- your first name
- your comment (and first name) on a petition or open letter, if provided
- your full name, if the open letter has reached its set threshold for displaying signatures
- your survey answers in anonymised format (without your name or other easily identifiable personal details), if the organiser of the existing campaign has chosen to make survey answers public
- As required by the law and similar disclosures: we may access, preserve, and disclose your data if we believe doing so is required or appropriate to: (a) comply with law enforcement requests and legal process, such as a court order or subpoena; (b) respond to your requests; (c) protect your, our, or others’ rights, property or safety. For the avoidance of doubt, the disclosure of your data my occur if you post any objectionable content on or through the website.
- Merger, sale or other asset transfers: we may transfer your information to service providers, advisors, potential transactional partners, or other third parties in connection with the consideration, negotiation, or completion of a corporate transaction in which we are acquired by or merged with another company or we sell, liquidate, or transfer all or a portion of our assets. The use of your information following any of these events will be governed by the provisions of this Privacy Policy in effect at the time the applicable information was collected.
8. How do we process personal data?
Organise employees and contractors will have access to your information. Your information is only accessible by appropriately trained staff and contractors.
We endeavour to ensure that there are appropriate and proportionate technical and organisational measures to prevent the loss, destruction, misuse, alteration, unauthorised disclosure or of access to your personal information. We make reasonable efforts to protect your information by using physical and electronic safeguards designed to improve the security of the information we maintain. However, as our services are hosted electronically, we can make no guarantees as to the security or privacy of your information.
Please note that some countries outside of the EEA have a lower standard of protection for personal data, including lower security requirements and fewer rights for individuals. We may transfer and/or store personal data collected from you to and/or at a destination outside the European Economic Area (“EEA”). Such personal data may be processed by agencies and/or suppliers operating outside the EEA. If we transfer and/or store your personal data outside the EEA we will take reasonable steps to ensure that the recipient implements appropriate measures to protect your personal data.
Otherwise than as set out in this Privacy Policy, we will only ever share your data with your informed consent.
9. Do we process children’s data?
We do not knowingly process data of any person under the age of 16. If we come to discover, or have reason to believe, that you are 15 and under and we are holding your personal information, we will delete that information within a reasonable period and withhold our services accordingly. If you learn that a person under 16 has provided us with personal information in violation of this Privacy Policy, then you may alert us at action@organise.network.
10. What data protection rights do you have?
Where we rely on your consent to use your personal information, you have the right to withdraw that consent at any time. This includes the right to ask us to stop using your personal information for direct marketing purposes or to be unsubscribed from our email list at any time. You also have the following rights:
(a) Right to be informed – you have the right to be told how your personal information will be used. This Policy and other policies and statements used on our website and in our communications are intended to provide you with a clear and transparent description of how your personal information may be used.
(b) Right of access – you can write to us to ask for confirmation of what information we hold on you and to request a copy of that information. Provided we are satisfied that you are entitled to see the information requested and we have successfully confirmed your identity, we have 30 days to comply.
(c) Right of erasure – you can ask us for your personal information to be deleted from our records. In many cases we would propose to suppress further communications with you, rather than delete it.
(d) Right of rectification – if you believe our records of your personal information are inaccurate, you have the right to ask for those records to be updated.
(e) Right to restrict processing – you have the right to ask for processing of your personal data to be restricted if there is disagreement about its accuracy or legitimate usage.
(f) Right to data portability – to the extent required by the General Data Protection Regulations (“GDPR”) where we are processing your personal information (i) under your consent, (ii) because such processing is necessary for the performance of a contract to which you are party or to take steps at your request prior to entering into a contact or (iii) by automated means, you may ask us to provide it to you – or another service provider – in a machine-readable format.
To exercise these rights, please send a description of the personal information in question using the contact details at the top of this page. We also have specific pages to unsubscribe from our email list (https://identity.organise.network/subscriptions/unsubscribe?subscription=1) and to unsubscribe from our text notifications (https://identity.organise.network/subscriptions/unsubscribe?subscription=2). Where we consider that the information with which you have provided us does not enable us to identify the personal information in question, we reserve the right to ask for (i) personal identification and/or (ii) further information.
Please note that some of these rights only apply in limited circumstances. For more information, we suggest that you consult ICO guidance – https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/ – or please contact us using the details at the top of this page.
You are further entitled to make a complaint about us or the way we have processed your data to the Information Commissioner’s Office (“ICO”). For further information on how to exercise this right, please see the guidance at https://ico.org.uk/for-the-public/personal-information. The contact details of the ICO can be found here: https://ico.org.uk/global/contact-us/.
11. Why are we allowed to process your personal data?
Our Privacy Policy takes into account several laws including:
- the Data Protection Act 2018
- the Privacy and Electronic Communications (EC Directive) Regulations 2003
- the General Data Protection Regulation (EU) 2016/679
and any updates and amendments to them that may be made from time to time.
Under these laws, we are required to have one or more lawful grounds to process your personal information, including:
(a) Personal information is processed on the basis of a person’s consent – We will ask for your consent to use your information to send you electronic communications such as newsletters and marketing and fundraising emails, for targeted advertising and profiling, and if you ever share sensitive personal information with us.
(b) Personal information is processed on the basis of a contractual relationship – Most of our interactions with subscribers and website users are voluntary and not contractual. However, sometimes it will be necessary to process personal information so that we can enter contractual relationships with people. For example, if you apply for employment or to volunteer with us, or if you purchase something via our online shop.
(c) Personal information is processed on the basis of legal obligations – Sometimes we will be obliged to process your personal information due to legal obligations which are binding on us. We will only ever do so when strictly necessary.
(d) Personal information is processed on the basis of legitimate interests – Applicable law allows personal information to be collected and used if it is reasonably necessary for our legitimate activities (as long as its use is fair, balanced and does not unduly impact individuals’ rights). We will rely on this ground to process your personal data when it is not practical or appropriate to ask for consent. These include (but are not limited to) promoting any philanthropic or benevolent purpose including without limitation to ensure the views and values of the world’s people shape global decisions; governance; publicity and income generation; operational management and other administrative purposes; financial management and control.
When we use your personal information, we will consider if it is fair and balanced to do so and if it is within your reasonable expectations. We will balance your rights and our legitimate interests to ensure that we use your personal information in ways that are not unduly intrusive or unfair in other ways.
12. How long do we keep your data?
In general, unless still required in connection with the purpose(s) for which it was collected and/or is processed, we remove your personal information from our records six years after the date it was collected. However, if before that date (i) your personal information is no longer required in connection with such purpose(s), (ii) we are no longer lawfully entitled to process it or (iii) you validly exercise your right of erasure, we will remove it from our records at the relevant time.
In the event that you ask us to stop sending you direct marketing/fundraising/other electronic communications, we will keep your name on our internal suppression list to ensure that you are not contacted again.
13. How can you correct or update your data?
As outlined in section 10 above, you have the right to ensure that all data that we hold about you is correct and up to date. You can check the personal data we hold about you, and ask us to update it where necessary, by emailing us at action@organise.network.
If you would like to request to review, correct, update, suppress, or delete personal information that has been previously provided to us by you, you may email us at action@organise.network. We will respond to your requests consistent with applicable law, and we will try to comply with your request as soon as reasonably practicable.
Please note that we may need to retain certain information for record keeping purposes and/or to complete any transactions that you began prior to your request. There may also be residual information that will remain within our databases and other records, but such residual information will no longer be tied to your identity. For example, if you created a petition, we will have records that other Organise users signed your petition. If you subsequently ask us to delete your information from our platform and databases, information related to those other users’ signatures cannot be removed and will remain in our records.
14. Other websites
We link our website directly to other sites. This Privacy Policy does not cover external websites and we are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policies of any external websites you visit via links on our website.